Confidentiality and Data Security/Protection

General Data Protection Regulation (GDPR)

 

 

EHCP Writing and SEND Service has carried out measures to help ensure that the sensitive nature of the documents that are sent to me, I store, work with and send to clients are protected.

 

All documents that I use for the purpose of writing Education, Health and Care Plans (EHCPs) or other SEND related documents are stored using an encrypted filing system . This encrypted filing system is ‘Box’ which is a Government Digital Service. Where necessary I will also use a separate encrypted e-mail service to send completed EHCPs to clients if requested.

 

Once the EHCP has been written and agreed/accepted by the client the related documents will be deleted from my encrypted file. On no account will any documents be passed on to an external party, meaning that these documents will only be ever shared by myself and the client. Any documents printed will be disposed of securely once finished with and stored securely whilst in use.

 

All potential clients will be made aware of how I store and share documents. 

 

I also ensure that no contact information such as e-mail addresses and phone numbers of clients are passed on to a 3rd party.  

 

Data storage, such as spreadsheets of previous and current work will not hold any personal information which would breach the confidentiality rights of the client.

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I review my confidentiality and Data Security/Protection policies and processes annually.